Vendor Registration/Application for the Virginia Food and Beverage Expo

Vendor Registration/Application for the Virginia Food and Beverage Expo

Expo location: Greater Richmond Convention Center – Exhibit Hall D. 403 North Third Street, Richmond, Virginia 23219

2018 Vendors please fill out this form to pay by Credit Card. If paying by Check, please see instructions at the bottom of this form.

Booth spaces are determined in order that application and full payment are received.

To include your company in the SHOW PROGRAM, applications must be received by Friday, February 23, 2018.

EMAIL CONFIRMATION:
In the event you feel you did not receive an email confirmation of this form, please check your Junk or Spam folder for an email from VA EXPO.

Once your registration application has been processed and your booth number assigned, go to vaexpo.com/vendors to view your booth # assignment under "Featured Vendors". This page will be updated weekly.

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  • If yes, please: Print out this application form and mail completed form to the attention of: Anita Burns, Controller. VistaGraphics, Inc. 1264 Perimeter Parkway, Virginia Beach, VA 23454 Indicate that you are the "BEST NEW PRODUCT OVERALL WINNER 2016”

  • If yes, please: Print out this application form and mail completed form along with your check for $200 to the attention of: Anita Burns, Controller. VistaGraphics, Inc. 1264 Perimeter Parkway, Virginia Beach, VA 23454 Indicate that you are a winner of the "BEST NEW FOOD OR BEST NEW BEVERAGE 2016”

  • BEST NEW PRODUCT COMPETITION:

    Buyers are constantly searching for the best NEW item of the year. Members of the media and industry professionals will act as judges to select the winners of the Best New Product Competition at the Virginia Food and Beverage Expo on March 21, 2018.

    Winners will be chosen in three categories: BEST NEW FOOD, BEST NEW BEVERAGE and BEST NEW PRODUCT OVERALL.

    Entries in the Best New Product Competition must come from 2018 Expo exhibitors and must be Virginia products manufactured and sold between January 1, 2017 and March 1, 2018. These must be totally new products in the marketplace, not just a change in packaging or container size.

    Best New Product Competition Application Deadline: Wednesday, February 14, 2018.
    Find the Best New Product Award application, rules and guidelines here.

  • Standard Booth Package Includes:

    1 booth identification sign (7” x 44”)
    1 8-ft. silver-skirted table (2 tables for double booth)
    2 folding chairs (4 folding chairs for double booth)
    1 wastebasket (2 wastebaskets for double booth)
    Gray booth carpeting; aisle carpeting will be blue
    8-ft. high fabric back (blue & silver)
    3-ft. high side rails
    Name badges for booth staff
    Listing in Show Program

  • Exhibitor Booth Spaces will be determined in order that application & full payment are received.

    Please review the floor plan found on vaexpo.com/vendors for up-to-date booth space availability. Show management reserves the right to alter booth arrangements when unforeseen situations warrant it. Show management will finalize booth numbers and notify vendors of their booth numbers closer to the show date.

  • BOOTH ASSIGNMENTS:

  • BOOTH ELECTRICITY:

    The Greater Richmond Convention Center is the exclusive provider of all temporary utility services.

  • IF YES you require electricity:

    Please complete the UTILITY SERVICE ORDER FORM www.richmondcenter.com/utilities SEND UTILITY SERVICE ORDER FORM WITH PAYMENT TO THE GRCC. (Address at thetop of this form.) DO NOT include Exhibit Booth Space payment with the Utility Service Order Form.

  • EXHIBITOR PARKING INFORMATION:

    Greater Richmond Convention Center Parking Deck ($6.00 per vehicle/per entry)
    3rd Street and East Marshall Street. Enter from 3rd Street
    Pay attendant upon entry. Payments accepted: Cash, MasterCard, Visa, American Express
    Vehicles in excess of 19’ in length are not permitted
    No vehicle above 7’ – 8” in height beyond Level 2
    No vehicle above 6’ – 7” in height beyond Level 3
    All overhead structure Clearance Signs must be observed at all times
    NOTICE: Special parking passes can be obtained for oversized trucks from attendants in the loading dock area.

    For more information regarding Expo Parking, please visit: www.richmondcenter.com/attending/parking-directions/ or contact GRCC.

  • CANCELLATION POLICY:

    Full refunds of the booth fee will be granted to exhibitors who cancel or downsize by
    Friday, February 9, 2018.
    50% refunds of the booth fee will be grants to exhibitors who cancel or downsize between
    February 9, 2018 – February 23, 2018.
    No refunds of the booth fee will be granted for booth cancellations made after February 23, 2018, even if the space is resold.

  • IF PAYING BY CHECK:

    Print out this application form and mail completed form with Payment to:

    Mail to the attention of:
    Anita Burns, Controller
    VistaGraphics, Inc.
    1264 Perimeter Parkway
    Virginia Beach, VA 23454

    Make checks payable to “VistaGraphics, Inc.”
    VistaGraphics and the Virginia Department of Agriculture and Consumer Services (VDACS), are Sponsors of the Virginia Food and Beverage Expo.

  • AUTHORIZED SIGNATURE

    No booth assignments are made without a signature.

    VDACS is authorized to reserve space for your use in the Exhibit Hall at the Virginia Food and Beverage Expo in Richmond, Virginia, March 21, 2018. Signature and payment constitutes company agreement to abide by the cancellation policy and all other rules and policies. VDACS reserves the right to refuse service to any individual or company.

  • TERMS:

    This agreement shall not be binding until the Application Form is accepted and approved by Virginia Food and Beverage Expo Management.

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